Board Minutes
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Meeting of Congregational Board on Monday 16th January, 2012, at 7pm. Welcome & Constitute The Moderator, Reverend Barbara Ann Sweetin, welcomed everyone to the meeting which she constituted with a reading from Matthew 16 and a prayer. Sederunt & Apologies There were 23 members present and 5 apologies for absence. Minutes Within the treasurer`s report it should have read `Everyone agreed a donation of £300 be given to Norma Forbes. After this correction, approval of the minutes of the meeting 16th October was proposed by Mabel Martin, seconded by Ian Brymer. Matters Arising Mabel informed those present that the Standing Orders forms were bank forms and therefore could not be altered. Treasurer`s Report Mabel gave those present a copy of the profit and loss account for the year 2011. She explained that the total profit for the year was £93,037.91 and this included the legacy of £121,335.87 giving an approximate loss of £28,000. The Moderator proposed that the Benevolent Fund should be changed back to the Minister`s discretion, therefore only the minister and the Treasurer will know who the recipients are. All were in agreement. The rental income for the David Fenton bequest, which is currently looked after by Bell Ingram, has been paid to the church late on the last two occasions. It should have been paid in May and then November. Mabel proposed that she sends the invoice direct to Mr McQuattie for the rent and all were in agreement. Mabel then informed those present that the last financial year saw £2898.25 reclaimed from Gift Aid and that the Designated Improvement Fund is currently at £3123.34. Income over the previous three years from Gift Aid, Donations and the WFO and Standing orders were – (2009) £84,191, (2010) £89,706 and (2011) £101,096. Factors involved in those figures are cutting the roll, asking the congregation to use Standing Orders and therefore reducing the presbytery dues and the WFO envelopes. Mabel also asked that the Duty Treasurers be aware that cheques should be made payable to Forfar East & Old Parish Church. Committee Reports The Committee Reports had been circulated to all members. Property Report Bill informed reported that the Manse kitchen floor had been re-covered in vinyl. There is also a slate missing from the roof -slater has been informed. Within the church planning permission has been approved for the kitchen & toilet work. Bookcases and bible trolleys are to be built. There are no leaks at present on the north side. Estimates for the repairs to the roof are to be obtained. The architect is to do the drawings and presbytery have been informed. A possible extension of the Music Café may be required and if this was to happen then the church will need to look into hiring the BB minibus for the sessions. Billy Sweetin has offered to drive the bus with Alzheimer`s Scotland offering to pay for the hire. There would also be a need for a stair lift being put into the session house for wheelchair users to access the upstairs. There is also the possibility of funding from Angus Council. A feasibility study is to be done. AOCB The Moderator has received an email from Mr Michael Baldie concerning a local 7-a-side football team aged 13-15years who meet at Forfar Leisure Centre. He was enquiring if the church would be willing to sponsor the team at a cost £550 and this would include the strips, three footballs, the fee to the league and the rental of the hall. After a discussion and vote the proposal was rejected. Jean Brymer asked if the cushions from the gallery could be used in the pews down stairs. The Moderator asked that the committee reports be sent in earlier for the meetings.
Carpet bowls, carpets and bowl racks have been offered for church hall use and they have been accepted. Door duty – all Board and Session to be added to list for door duty, offering and count.
Marlene Sim asked for an updated list of Board and Session members. The Moderator also indicated that she was looking for new members for the Board and Session Next Meeting The next meeting will be held at 7pm on Wednesday 7th March, 2012. Closure Reverend Sweetin thanked everyone for attending and closed the meeting at 8pm with the Grace.
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Moderator Board Clerk |
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